Expo Vendor Toolkit

By registering for the 2026 Kenosha Area Chamber of Commerce Expo, exhibitors agree to follow the policies and procedures below. These guidelines help ensure a smooth, safe, and enjoyable event for everyone.

If an issue comes up, we’ll work with you to correct it on-site. In rare cases of serious or repeated violations, an exhibitor may not be invited to participate in future Chamber Expos.

Event Dates & Hours (Open to Attendees)

• Saturday, March 7, 2026: 10:00am – 4:00pm
• Sunday, March 8, 2026: 10:00am – 4:00pm

Booth Specifications & What’s Included

Each booth includes:

• 10×10 foot booth space (20×10 foot if an endcap) with 8’ back drape and 3’ side drapes (royal blue and silver)
• (1) 8’ covered and skirted table
• (2) chairs

Electricity

If you need electricity, please bring your own extension cords (and any power strips needed).

Additional Tables/Chairs

A limited number of additional tables/chairs may be available during set-up based on need and availability.

Internet Access

WiFi will be available in the UW–Parkside Fieldhouse. Login details will be provided during Friday set-up.

Booth Set-Up (Load-In)

Set-up time windows

• Early set-up (large booths): 1:00pm – 3:00pm on Friday, March 6
• General set-up: 3:00pm – 7:00pm on Friday, March 6
• Saturday set-up (quick/minimal booths): 8:00am – 10:00am on Saturday, March 7 (must be fully set by 9:45am for the 10:00 opening)

Please plan to be set and off the floor by 7:00pm on Friday, when the UW–Parkside Fieldhouse closes.

Loading dock access is available Friday only (1:00pm – 7:00pm).

To keep traffic moving:

• Arrive as early as you’re able.
• Unload promptly.
• Move vehicles out of the loading dock area immediately after unloading so others can access the dock.

UW–Parkside reminder: Vehicles may not be driven or parked on grass areas, even if snow-covered.

Parking During Set-Up

Exhibitors may park in any available lot during set-up. Exhibitors may use the lot west of the Fieldhouse for unloading; once unloaded, please move your vehicle to another lot so others can use the same convenience.

During the Expo

Exhibit Staffing (Required)

Please have at least one representative in your booth during show hours:

• 10:00am – 4:00pm on March 7–8, 2026

Exhibitor Passes / Badges

Exhibitor badges are required for entry during event hours on Saturday and Sunday (badges are not required for Friday set-up). Badges may be picked up at the Expo entrance on Saturday and Sunday.

If an exhibitor is asked to pay the $2 admission fee, please let the admissions staff know you are an Expo vendor. They will direct you to the vendor check-in table to pick up your badge. Please share this with any employees or staff attending on your behalf.

Exhibit Setup Guidelines

Please follow these guidelines:

• Protect the floor: Any display components touching the floor must have protective coverings on contact points (plastic caps, cardboard, wood, etc.).
• Landscape-style displays: Place 1/4" plywood under the entire display before setup.
• Vehicle displays: Vehicles must be parked on a tarp/protective mat with plywood under the wheels, have no more than 1/4 tank of fuel, and may not be started or moved indoors during the Expo.
• Loose materials: If your display uses many loose items, place a protective tarp beneath it to make clean-up easier.
• Height placement: Display fixtures over 4’ tall should remain within the back 3’ of your booth.
• Electrical load: If your display requires more than 500 watts, notify the Chamber in advance so we can confirm capacity.
• Booth drapes: Do not paste, tape, nail, or tack items to the drapes. If you plan to hang a banner, please bring S-hooks to hang it from the top rail.
• Stay within your booth: All merchandise, signage, props, equipment, promotional items, and staff must remain inside your 10’ x 10’ space.
• Be considerate of neighbors: Displays may not block or interfere with neighboring booths. Audio must be kept at a reasonable level and may not disrupt neighboring booths.
• Keep the aisles clear: Nothing may extend into aisles; exits and fire lanes must remain clear.
• Balloons: Helium-filled balloons are not permitted.

Proper Use of Space & Solicitation

To keep the Expo fair and enjoyable:

• Booth space may not be assigned, shared, sublet, or divided with another business.
• Exhibitors may only display/promote products and services offered in their normal course of business.
• Political campaigning is not permitted on the premises.
• Handouts and solicitation are allowed only directly in front of your registered booth.
• Solicitation in hallways or outside the Frank J. Petretti Fieldhouse is not permitted.

Lost or Damaged Items

The Chamber is not responsible for items that are lost, stolen, or damaged during the Expo. Please secure and supervise your equipment and supplies at all times.

Booth Security

The Chamber will provide on-site security during the following times:

• Friday, March 6, 2026: 12:00pm – 11:59pm
• Saturday, March 7, 2026: 12:00am – 11:59pm
• Sunday, March 8, 2026: 12:00am – 4:30pm

Parking During Event Hours

During event hours, exhibitors must park in:

• the lot west of the Sports & Activity Center, or
• the Rita lot northwest of the Frank J. Petretti Fieldhouse

The south lot adjacent to the Sports & Activity Center is reserved for Expo visitors.

Booth Break-Down (Load-Out)

To maintain a great attendee experience, please keep your booth fully set and staffed until the Expo closes at 4:00pm on Sunday, March 8. Tear-down may begin after 4:00pm.

If you will use the loading dock for load-out:

• Bring items to the dock area first, then pull your vehicle up to load.
• After loading, please move your vehicle out promptly so others can access the dock.

All booths and materials must be removed from the Fieldhouse after the show closes on Sunday.